Payroll Deduction Cancellation or Adjustment Procedures

This is an update about payroll deduction procedures applicable to employees who experience difficulty in canceling or adjusting a deduction to a non-certified employee organization. A "non-certified employee organization" is a non-union association.

To provide greater consistency with employees' rights to exercise control over voluntary deductions from their paychecks, the Board of Supervisors has approved the following procedures, immediately, for such payroll deduction problems:

WHO	HOW
Employee	Complete and sign the following forms: "Employee Request to Cancel or Reduce Payroll Deduction to Non-Certified Employee Organization" declaration (see form below); and Payroll Deduction Authorization (PDA) card, which can be obtained from your Timekeeper. Forward original forms directly to: Payroll Supervisor DCFS Personnel 425 Shatto Place, Room 105 Los Angeles, CA 90020
WHO	HOW
DCFS Personnel (Payroll Section)	Upon receipt of the completed forms, contact the identified non-certified employee organization to expedite an overdue reduction or cancellation of payroll deduction payment(s). If the non-certified employee organization fails to respond to DCFS request, transmit the declaration and PDA forms to the Auditor-Controller. Forward a copy of the declaration to the Chief Administrative Office, Compensation Policy. Retain a copy of all documents in employee's payroll file.

Note: These procedures will be incorporated in the revision of Chapter, 5, DCFS Personnel Manual.

Form Below: Employee Request to Cancel or Reduce
Payroll Deduction to Non-Certified Employee Organization